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Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries.

Operations is one of the largest divisions in the firm and has diverse responsibilities, including correctly settling and recording millions of transactions per day, identifying and mitigating all operational risks, developing strong client relationships and partnering with technology to realize the full potential of IT and e-solutions. Throughout, the Operations department continually seeks ways to improve while actively supporting the development of new businesses, structures and markets.

Interested in joining a team that’s eager to create, innovate and make an impact on the world? Read on�

What you’ll do in the role:

•          � Maintain executive calendars for multiple MDs, schedule/reschedule meetings, field emails and phone calls requesting meetings (from internal/external participants), handle meeting conflicts and prioritization issues

•          � Provide telephone coverage - answer executive phones, take accurate messages, know executive’s whereabouts at all times, handle urgent calls with appropriate judgment for escalation or forwarding to other managers to address

•          � Arrange large group meetings - schedule meetings with all parties, book meeting rooms, iconf and/or Zoom calls, arrange special meeting requirements (food, computer, etc.), send meeting confirmation e-mails, prepare & distribute meeting materials

•          � Coordinates with other Admins for vacations and coverage

•          � Coordinates approval with Corporate Communications for executive external speaking/written engagements

•          � Handle business travel - book travel arrangements, coordinate out-of-town meeting schedule and logistics

•          � Submit post-travel expense reports in a timely manner and escalate as needed on unknown/inconsistent credit card charges

•          � Document preparation - prepare MS Office documents (letters, schedules, presentations)

•          � Office Administration - including but not limited to the set-up & maintenance of mail groups, preparation of copies, order supplies & maintain supplies drawer, maintain orderly, fully functioning work area for executives

•          � Other projects or assignments- at discretion of manager(s)

Skills Required

•          � Excellent communication, writing, judgment, and problem-solving skills

•          � Meticulous attention to detail as well as exceptional organization/time management skills

•          � Must be self-motivated, takes initiative, enthusiastic, positive team player who is willing to help out and who works well with colleagues

•          � Able to work in a fast-paced environment and handle multiple tasks concurrently

•          � Pro-active and dedicated; must have a strong sense of ownership and accountability for all job functions

Other Requirements

•          � College Degree Preferred or Relative Corporate Experience preferred (5+ Years of Experience)

•          � Proficient in Microsoft Office applications, especially Outlook for email, calendar and contacts

•          � Other applications helpful include Excel, PowerPoint, internet and research tools

•          � Solid typing skills (60+ wpm)

•          � Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements

•          � Able to work in the office (NY Plaza) at least 3 days per week

At Morgan Stanley, you’ll find trusted colleagues, committed mentors and a culture that values diverse perspectives, individual intellect and cross-collaboration. Our Firm is differentiated by the caliber of our diverse team, while our company culture and commitment to inclusion define our legacy and shape our future, helping to strengthen our business and bring value to clients around the world. Learn more about how we put this commitment to action: morganstanley.com/diversity

We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 89 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices� into your browser.

Expected base pay rates for the role will be between $80k and $115k per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).